Is your to-do list effective?

Is your to-do list effective?We all have them, they are dotted all around my house and office, but the question is how effective are they? Are they serving their purpose or are then hindering you more than you realise?
See on their own the whole concept is great, but often we do not use them to their potential!

The aim 

List writing is really easy to do yet can be so tricky to get the hang of, we all have a habit of scribbling down the things that pop into our minds on a piece of paper, or a new log if using an online system, but doing this we are not giving it a second thought, I know some of my entries will have a handful of words that mean something when writing it, but hour or days later I haven’t a clue!
And here is one of the problems, we are not being clear, concise and logical.

A few do’s and Don’ts 

Mix it up – don’t throw all those horrid jobs at the end of the list, as we all know by the time we get to the end of the list, it is either too late or you really can’t be bothered. Remember ‘DFT’ that I mentioned in my previous blog, use that time to push through those horrid jobs on your to-do list

Keep it visible – keeping it somewhere in view will help you stay focused on the job in hand, make sure that you review your list regularly too, don’t bury it and then not being able to find it, then having to start a new one, have it pinned somewhere you can get to it quickly.

Larger tasks – it is so easy to put something like “social media” on your list, but in fact that is a massive task, and probably when broken down its several tasks, try and break down the larger tasks into smaller, easier tasks, this way you will be able to cross this off quickly, as opposed to never or taking longer to cross off, which in turn just demoralises you. So put “Facebook posts” “Participate in a twitter hour” “run a competition” see that way you will cross those 3 things off yet you may have more to do another day.

Not everything needs to be done in a day – remember Rome wasn’t business in a day, so create your list to run over a week, then you can run those bigger tasks over the week, but still be able to cross things off as the week goes on.

Finally, find a list system that works for you, there are thousands of options out there, from pens and pads, Apps, books, list pads, you name it there is a system. Find what works for YOU!! By all means grab snippets from other people you speak to, in fact, you could incorporate bits from others into your own system. It’s what works for you.

I have tried loads, but for me currently, I use my Outlook calendar, in here I have a list of things that need doing, they are colour coded by client, and they are given a date of when it needs to be done by as well as a % of job done option.

This currently works for me, but I am always looking at new ways, once you have found your way, don’t be frightened to mix it up in the future if you feel it is going a little stale.

Let me know what way you have chosen to try out.

If you are struggling to stay on top of things, why not have a chat with me, I am happy to discuss outsourcing and how I can help you gain back sometime during your week.  Check out my latest freebie HERE

 

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Talk to your family………

talk with your family

Again, another random title lol but it is something I want to talk about, as let’s face it, your family have a massive influence in your business, at the end of the day I am pretty sure they are one of the top 5 reasons you started in the first place.

But do you talk to your partner? Do you bounce ideas off them? Do you ask for advice? And MORE importantly, do you NOT talk about business!?
Let’s face it we are all culprits of having a moan, or talking to your partners as soon as they take the key out the door, not least because it’s nice to see them, but also to the fact you have been in your home office all day, so adult company is always nice.

But we need to be mindful not to bombard them with our woes and worries, it’s nice to bounce those ideas off your loved ones, but equally, it is nice to SWITCH OFF, you’ll hear this a lot from me in the future.  I am all for working to grow my business but I am also a massive advocate of having that downtime, and more so lately with all the #headstogether campaign too.

#headstogether 

I know this is so off topic when it comes to business, whichever industry you are in, but it’s one that needs to be out there and spoken about, and being a business owner I worry about this too, when working from home we lock ourselves away in a bubble and sometimes forget to come out for air.

Your family are the ones supporting you, so make sure you are connecting with them and making sure if you have any problems they are aware of them.

Equally, you need to make sure you have plenty of down times too, this is such an important part of your business thriving, if you are not logging off and enjoying what is around you then it becomes a chore and no different to going and working for someone else.

 

Remember your reasons  

Now and then you need to put things in check and you need to remember why you are doing what you are doing, this works on other things too not just business related.  But sit and ask yourself what were the reasons you started your business.

 

  • Stick to your hours
  • Switch off
  • Play and talk with your family and friends
  • Enjoy downtime
  • Remember you need to make sure you talk to those around you, it’s so easy to lock yourself away
  • Enjoy your business, but also enjoy the reasons why you started

 

Your family and friends are there to support you, talk to them, be honest with them, and more importantly ENJOY what you have

 

If you are struggling to stay on top of things, why not have a chat with me, I am happy to discuss outsourcing and how I can help you gain back some time during your week.  And check out my latest freebie HERE

11 Things to ask your Virtual Assistant

 

 

 

 

 

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Are you comfy? It’s bed-time story time…..

Bedtime Story time

Guess how much I love you…………………. This is one of the favourites here, as well as ‘We are going on a bear hunt’ in all fairness our children love having a story read to them at any time of the day, but bedtime is the calm, the lay in bed and let us drift off into a state of relax and story time.

See kids have a lot on their minds, and I am sure each generation that grows up say’s it’s tough for kids growing up nowadays, the pressures and strains.  And they are not far wrong, I know when I was at school, jeez did I moan! But I never had the level of homework my kids get now and they are nearly 5 and nearly 9!

But a story at bedtime is fun and calming and helps them sleep.

Now, you are sitting there thinking ‘why the heck is she babbling on about bedtime stories’ well I have a reason for this topic and that is a simple question for you all:

How many of you switch off from the internet and read?

A study has shown that even 6 minutes a day can be enough to reduce your stress levels, it’s been proven that is more effective than listening to music, which for me was a surprise as I am very music orientated, I always have my radio on or my iPod on shuffle, I generally feel happier with music on in the background (plus is bodes well for some kitchen dancing!). As I sit here now drafting this I am listening to my music.

Going back to reading

After I read this piece I started watching my children at bedtime whilst I read them their stories and I could see them smiling and relaxing, as the story unfolded, and wondered why on earth I don’t read as much as I used to, I mean now is the time for me to be picking up a book and losing myself in the story, and we all know those that have read Pride & Prejudice probably knows what it’s like to lose yourself in a book 😉

Lose yourself in a book

Running our businesses 24/7 can takes its toll on us, the stresses and pressures of hitting targets, pulling it the money each month, plus all the other tasks we must do, I feel we owe it to our minds and stress levels to find a way to unplug and unwind, and that’s why over the next few blogs I will be talking about ways to unplug from business and really enjoy the reasons why we started in the first place. Creating this type of regular ritual can be hugely beneficial to us running a business.

I really want you to try it, go grab a book and lose yourself in storyline

What will you read? Share with us what you are reading or what is next on your reading list.

Don’t forget, if you are struggling with your workload, get in touch with me, I am happy to discuss how I can help you with outsourcing, and check out my latest Freebie HERE

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Schedule in ‘Me’ Time

Remote Admin Services Blog HeaderWe all know being a business owner is great fun, you can work your life around your other commitments. But let’s face it! It’s TOUGH to.

For some reason, we seem to push ourselves to a new limit, we are so keen on getting through our to-do list and making sure that we do our very best for our business because, at the end of the day, it’s OURS, it has our name to it.

But with this approach, comes stress, and as we know stress leads to all manner of issues, from lack of sleep, bad health, short tempered, the list can be endless. So, this is a little jolt to remind you ‘ME’ is real and it does exist.

Planning is vital

You just need to be firm with yourself, and make sure when you are planning your week you block out some ‘Me’ time, may that be something on a daily basis or even weekly, it needs to be planned and put in, same way that you currently block time out for your clients, or block out your DFT Time, if you can do it for your business then you can do it for yourself.

Funny enough, if you break you can’t work if you can’t work you don’t earn money! I am not saying you have to plan in sleep, eat or water breaks, these should happen when they need to happen and trust me I need to go to bed earlier, I am such a night owl, but I do suffer in the mornings.

So, for me I am an avid Sewer, I love sewing clothes for my kids or creating special toys for them, but I wasn’t getting that much time out in my sewing room. So I now plan to do at least an hour a week, in my sewing room, either finishing a project of creating a new one.

Either way, that time needs to be put in my diary and needs to be made known that this is my time.

We are all talking about it…….

Now funny enough, as I sat here drafting this blog, thinking about how we as business owners do not look after ourselves enough, and how we seem to think we can keep on running and not wear ourselves out. The wonderful Vicky Stanton, blogged about Time Out too, she was explaining how she thought having an hour a month to herself was enough, until someone pointed out that its really less than 15 mins a week, which made me think, why do we feel it is acceptable to rob ourselves of that well deserved time out?

Do you block out time for yourself? If you don’t why not? You are a worthy candidate for such time, trust me!

Now get that diary out and start planning in some YOU time

Don’t forget you can have a chat with me about Outsourcing, this can be a valuable thing to do for your business.  Take a look at my latest Freebie HERE

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