Getting the most out of your day

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Being a business owner is great, I love it, it is so rewarding, I work around my little family, get to do the school engagements, homework and make memories with them.

So, hands up all those that have fun trying to fit everything into their working day! Yep ME, I sometimes open my diary on Monday and think ‘What the heck’ and I can feel myself going into overdrive, but we need to remember we are human! We can only do what we can with the time we have.

National Stationery Week (honest)

I have found some useful hacks to get me through those hectic weeks.  See I am a tech loving gal, but I do adore my stationary, a little apt as its National Stationary week this week, (it really is a thing check it out HERE), I do love writing things down, and trust me I have written down notes, keywords for this blog that you are reading now, before I drafted it and posted it to my website. No matter how much I try to move everything to electronic, my inner child just loves going into a stationary shop and buying lush books, pens and other amazing bits and bobs for my desk.

So here are a few hacks that I use to stay in control and get the most out of my work day:

  • I plan my week on Friday before, or latest on Sunday
  • Block out any long-standing commitments, I have 2 of these in my working week, and they are blocked out on my electronic diary and my desk diary every week, so I know that Tuesday 9.30-11.00 and Thursday 9.30-11.30 each week are blocked out regardless, I know I cannot book anything in during those times. So I work my other tasks around those times. I also know that I have the school run to do so that is blocked out.
  • Highlight ‘DFT’ Distraction Free Time, this is the time when all pings, dings and notifications are banished, use this time for when you NEED to have your head down with NO distractions, so turn off your phone, don’t open certain apps and programs. Imagine you are heading into a cave lol – I wrote about it HERE in a previous blog.
  • Colour coding, for me each of my clients has a colour code, this way it’s easy to see in my diary, who is blocked in where and when, but equally my business has a colour too, and I make sure that I give myself equal time to market and promote my business, as well as my own admin/finances etc.
  • Use systems to optimise your productivity, I use Trello and Canva, both are incredible in their own right, Trello is my go to program that holds all my social media content past and future, ideas, helpful information like Hashtags, advertising rules for Facebook groups etc, and Canva helps me create amazing images and Memes in a heartbeat.
  • Find tools that will aid you in progressing your business but not suck up all your time. Social Media alone is one of the biggest time suckers out there, we have all been there, nip on for 2 mins and bang 1hr gone, so use tools like Hootsuite etc to schedule in your daily/weekly posts, I do this every Friday for my content and my clients work, that way I don’t have to worry about it each day, and I haven’t lost stupid amounts of time on social media
  • Timer, I work with a timer, not only for my client work but for me too, I have noticed that as soon as I click on that go button, my procrastination waivers a little and find I am more productive knowing my timer is going. Before I used this I would happily waste time on what I thought was useful but turns out I was unproductive to my business.
  • Visible clock, again I have mentioned this before, you need to have a visible clock in your office, you need to be aware of the time you have left on that particular day, and if a task is taking too long, then schedule it for first thing the following day, give yourself a break from it. I have noticed since having a clock in my office I am more aware of my day, crazy I know but for me, it has really worked.
  • Set an alarm, remember you are not a 24/7 business, you have to eat, sleep, relax and do things you enjoy, you need to remember those office hours, if you do not have office/working hours in place, I urge you to set some this week. And make sure you stick to it. Can you imagine being in your old employed job and your boss tells you that you never log off!!!

These are just a few small hacks I have found very useful to my business, I hope they help you if you have any of your own do share them with us.

Get in touch

If it is becoming apparent that you are struggling to stay on top of your day to day tasks, and you are finding you are having less time to do those things that pull in the money, then why not get in touch, would love to have a chat and see if I can help you. You can connect here

 

Chat soon,

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Find your…..Self discipline

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Dig Deep

Being a business owner comes with many hats and guises, you have to dig deep to get done what you have to get done, and even deeper when it’s something you just don’t want to do.  Have you found yourself writing list upon list of things that you have to get done on a certain day/week? I know I have and have often failed to cross much off due to daily distractions.

If you are lucky enough to be working away from home, then those distractions maybe less (I say maybe in a light tone), I know for me I work from home, and I use to have a million distractions in my working day, from my online shopping being delivered, the odd person who sees my car on the drive and pops in for a cuppa as I’m home (forgetting that my home is my office), housework, and the biggest distraction is the kids! I am fortunate enough now to have my office out in the garden, so I am away from those daily household distractions.

I now have my set working hours each day of the week, and I now have a set period of time each week that is focussed on my business, but as you know working from home you can’t help yourself but get distracted.  

This is where self-discipline comes into play, what can you do to stop yourself being distracted, how do you get that discipline into your working life?

Have a coffee and jot some notes

So grab a pen, pad and a coffee, here are some tips to help you:

* ‘Distraction Free Time’ Try and block 20mins a day, or better still 20 mins in the morning and 20 mins in the afternoon, set that time as pure DFT time, turn your phone to silent, turn off the programs you are not using, those pings and little red notification dots are hugely distracting, and one that needs to be removed from your DFT block.  It’s something about your phone and those notifications that can waste a lot of your working day.  So for this time that you block out its best to remove the temptation.

* ‘Natural productive time’ everyone has it, I am not a morning person, if my children wake me too early I go green! so setting my alarm to wake before the kids to do work it’s just not in my DNA, but I am a late person, so for me my most productive time of the day is evenings, I find that knowing the kids are fed and in bed, we have had dinner, there are no further distractions (apart from The Walking Dead!), so I know that its head down and get on with my work.  This is MY natural productive time, I do however get lots done when they are at school.  But my content is normally written of an evening when my productive time is at its best.  So you need to find out when you are at your most productive! you might be that person that does love that hour before the house wakes up if so you need to incorporate it into your working day.

* Procrastination! Ok, I am going to jump outside the box on this one, and instead of saying it’s bad it’s this and it’s that, I will simply say embrace it! Shock Horror!!!!!! why embrace it, well I find that if you can pinpoint what it is that makes you procrastinate, once you have figured out why you can almost learn how to deal with it.  For an example, I hate anything accounts based, so I often find when I’m sat here having to do that type of work it takes me much longer to do it, I keep trying to put it off, in hope that the accounts fairy will come along swish her wand and hey presto it’s done or failing that tomorrow it will become more appealing, which sadly neither happens.

We all procrastinate

 

So I have now learnt to schedule it into either my DFT or do it during the evening when I’m at my peak of productivity.  Don’t shy away from those jobs that make you the world’s greatest procrastinator! We are all procrastinators, it happens to all of us at some point during our week.  If they are jobs you have to do find the best time to do them, or failing that outsource!!

Ready to outsource?

* As I happened to mention ‘Outsource’ this is something else that can benefit you and your self-discipline, if you can offload work to someone else this will free up your time to do what you are good at in your business, but you have to be disciplined to outsource, you need to figure out what is taking up too much of your time, and find someone you can outsource to like a VA, but you need to be strong and let that person do what you have given them!!!

If you are wanting to outsource but haven’t a clue where to start, then check out my free download, this gives you the top things to ask a potential Virtual Assistant, we know what it’s like when you get on the phone, those questions vanish, and when you hang up you remember! 


Be strong, stay focused and remember this is your business, run it the way you want to run it, but get the best out of your time, hopefully, some of the above tips may help.

What tips would you offer a new business owner? what have you found has worked for you? Leave a comment below you never know it may just help a newbie in their self-employment dream.

Take care

Claire

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Logging Off…….You can do it honest!

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I don’t know about you, but when it gets to a certain time of day I seem to struggle to log off, ever since launching my business and I became a small business owner, I constantly feel compelled to stay logged on and producing more work, more Facebook posts, more tweets, more memes, just more in general.

But when is enough really enough? As I have mentioned in previous blogs, I had to get strict with myself purely for my own sanity.  There I was constantly telling you all to free up some time and have quality time with your loved ones or even do your hobby, and there I was still logged on churning out work.

So, when I felt slightly burnt out Mr RAS put his foot down and reminded me that  I started this business to firstly to fit around our small family, followed on by helping fellow business owners take control of their time, and help them with their tasks, and he was right, burning myself out wasn’t helping anyone, least of all myself, as I was creating a monster that was going to implode one day.

So, I sat there and redrew my plans for the business and for the family, and not surprising my family came up first, which I think I would have been surprised if they hadn’t.  But I had a massive shake up, I set myself proper working hours, and a dedicated late night for online networking and that’s it!

This has been in full swing now for a few months, things have gotten a little easier now both of my children are in full-time school, so a lot of client work is getting done during my office hours and not when the children have gone to bed, don’t get me wrong, if one of my clients comes to me in a real bother and urgently needed help, then of course I will try my hardest to help them out of that hole they are in.

You owe it to yourself, and your growing business to be firm with your expectation,  I bet when you was employed in the corporate world, come 5.30pm you was out that door queuing to get out of the car park, so why are you still sat there at 8-9pm at night working! And I bet you have even taken your laptop to the family room to work, to make it feel like you’re still part of the family! And then you wonder why your body feels like you have gone 10 rounds with Tyson!

Now is the time for tough love!

Top 5 tips on getting our time back

  1. Sit down and set realistic working hours, I have set mine as 9.30-3.00 then 6-6.30 (finishing off any rogue tasks) and one late night on a Tuesday for online networking.
  2. Plan your week, this needs to be done on one of 3 days, either Friday afternoon before you log off for the weekend and finalise the week you have had, or Sunday afternoon fresh from the weekend, fresh eyes, fresh mind or first thing Monday morning before you check anything else and get waylaid by any other tasks.  Personally, I prefer Friday afternoon or Sunday afternoon, there are fewer chances of me getting distracted.
  3. Schedule, there are loads of free tools out there for you to use in order to schedule your posts/tweets etc, I personally use the free version of Hootsuite – with this I can schedule in my post for Facebook (I have my business page linked to it) I can also schedule my tweets, I have my Google+  and LinkedIn accounts connected to my Hootsuite. I recommend to try and schedule in around 2 posts a day on Facebook, and one on other platforms, Twitter is different as it’s so fast paced so it depends on how visible you are on it depends on how many you need to be tweeting, you need a consistent stream on all your platforms, I believe Instagram and Pinterest have their own scheduling tools built in,  Whilst on that note, Facebook do have their own scheduling tool built in which is brilliant, so if you only use Facebook then that will be perfect.
  4. If something isn’t working, then take a 10 min break, go grab a bite to eat or a cuppa, don’t sit there stressing and letting it consume you, if it’s a task that seems to be beating you, then ask a friend or see if you can find an accountability buddy that you can bounce off, fresh eyes can sometimes help a fuzzy situation, just because you work at home for yourself, it doesn’t mean you have to be isolated and alone!
  5. Lastly, if things are just getting out of hand, and no matter what you are doing, you can’t get on top of your workload, then maybe it is time for you to look at outsourcing. Now this word often generates fear and anxiety amongst business owners, I can pretty much bet my shoes that you have a friend that has used someone in the past for outsourcing and it turned into an absolute nightmare.  This doesn’t have to be the case, if you do your research, connect with people and join some relevant business groups, you will soon grab some tips on how to find someone suitable, or you could connect with me and I can either help you with your issues, or give you some guidance on finding someone that you wish to work with.

Try and put these in practice, you owe it to yourself, your mind body and soul as well as your family to get a grip with your workload and working hours.

Give them a go and let me know how you get on, change needs to happen, if it doesn’t you will just run yourself into utter exhaustion.

Love

Claire x

 

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