Keeping Track of your work time

Keep track of your time - blog header

So in my last blog we spoke about logging off, and that we not only owe it to ourselves but to our nearest and dearest, we need that time to relax and let our bodies and brains relax.  We forget that our loved ones have to put up with us being snippy, tired and stressed.

I had set you a goal last time, I suggested that you were to sit down and work out your opening/working hours and stick to them, so did you? how did it work out for you? fill me in and let me know if putting in place those set hours has made a difference.  I would go as far as to say I bet you have been slightly more productive, I know that sounds weird, but it’s true, if you have a finish time in sight then you work towards that goal, and lets face it at the end of the day life and work are all based on goals, and your clocking off time in business is no different, its a goal.

So keeping track of work time is the subject of today’s blog, I don’t know about you, but in my employed days we didn’t have a timer per say, but we had targets that had to be met by certain deadlines, we would have weekly catch-up meetings, during those meetings we had tasks that were assigned to us, once they were finished, we were all circulated the minutes with our new or ongoing tasks on there,  how we chose to keep track of them was a personal choice, some would enter them into their email calendar system, some would use the team project management tool, it was what worked for you.

This stands true for you now, you need to find a system that is going to work for you and your business, what you may have used in days gone by, might not work for you today.  But you need to keep track of your work time and the tasks you are doing during the day.  If you don’t keep track this is when the working over your hours and late nights start to creep back in, and this is what we are trying to avoid.

Logging Off!

For me at the moment, I have an inbuilt clock that tells me that I need to be out of my home office no later than 2.55pm to get to school on time to start collecting the children, and would be a BIG NO NO in my children’s eyes should they be left at the school door.

But, I also use a few tools to help me stay focused and on track with time, we all need a toolkit in business, don’t we!

Asana

I use this a fair amount to keep track of client projects that I am doing, and is great as my clients can add things too, this is fab for keeping track on your progress and time spent on projects.

Trello

So this is similar to Asana, but this is for my own personal progress and work projects, this is my system for keeping track of what I am doing, what I want to do, what I need to do, it is incredibly easy to use, and user-friendly.  I use Trello for most of my content ideas.

Email calendar

I use this daily for those things that aren’t necessarily a project but could be a call, webinar, or an appointment that needs keeping, and let’s face it your clocking off time is really an appointment, isn’t it.  So why not put your end time on the calendar so it goes off at the end of your working day. Better still set 2 reminders, 1 to go off 10 mins before you finish to overview what you have achieved and what needs to be done tomorrow, and the other to say home time 🙂

These are the 3 biggies I use daily in conjunction with each other as well as my screaming internal clock at 2.55PM ‘SCHOOL RUN, SCHOOL RUN’ that helps me stay on track.  Here are a list of other things and tips that may help you in the quest for time keeping and time management:

  • Bullet Journal (paper planner fab and very addictive)
  • Mind Mapping (empty out your mind with all your ideas, as they can slow you down)
  • Use one calendar and sync with all devices
  • Turn off all distractions, yes including Facebook, it may be your main lead generator, but it is also your biggest time waster (trust me!)
  • Set a visible clock, sounds daft but it will work, it’s too easy to ignore that one in the bottom right of your screen
  • Set 30 minutes aside every morning to plan your day and set out your time planner, this will help you stay on track, and don’t forget to pencil in distraction time, lets face it we all get distracted, but at least if we account for it, it’s not eating into our productive time.

 

Nothing is set it stone here, I am only trying to offer some solutions to the problem, maybe one thing might work, maybe more will work, who knows, until you give something a go you just won’t know, will you? One size does not fit all when it comes to business.

Remember, if you are still struggling and you need help or advice, or should you wish to outsource, or discuss outsourcing, then I am always here for a chat, I do offer free 30 min phone consults.  If you want to chat here’s how:

Keeping track of your time - how to contact me
How to get in contact

So let me know if you try any of these, would love to hear your comments.

Take care, have a fab week, don’t forget to have a summary of the week before you log off tonight and plan from next week.

Love

Claire x

 

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