Talk to your family………

talk with your family

Again, another random title lol but it is something I want to talk about, as let’s face it, your family have a massive influence in your business, at the end of the day I am pretty sure they are one of the top 5 reasons you started in the first place.

But do you talk to your partner? Do you bounce ideas off them? Do you ask for advice? And MORE importantly, do you NOT talk about business!?
Let’s face it we are all culprits of having a moan, or talking to your partners as soon as they take the key out the door, not least because it’s nice to see them, but also to the fact you have been in your home office all day, so adult company is always nice.

But we need to be mindful not to bombard them with our woes and worries, it’s nice to bounce those ideas off your loved ones, but equally, it is nice to SWITCH OFF, you’ll hear this a lot from me in the future.  I am all for working to grow my business but I am also a massive advocate of having that downtime, and more so lately with all the #headstogether campaign too.

#headstogether 

I know this is so off topic when it comes to business, whichever industry you are in, but it’s one that needs to be out there and spoken about, and being a business owner I worry about this too, when working from home we lock ourselves away in a bubble and sometimes forget to come out for air.

Your family are the ones supporting you, so make sure you are connecting with them and making sure if you have any problems they are aware of them.

Equally, you need to make sure you have plenty of down times too, this is such an important part of your business thriving, if you are not logging off and enjoying what is around you then it becomes a chore and no different to going and working for someone else.

 

Remember your reasons  

Now and then you need to put things in check and you need to remember why you are doing what you are doing, this works on other things too not just business related.  But sit and ask yourself what were the reasons you started your business.

 

  • Stick to your hours
  • Switch off
  • Play and talk with your family and friends
  • Enjoy downtime
  • Remember you need to make sure you talk to those around you, it’s so easy to lock yourself away
  • Enjoy your business, but also enjoy the reasons why you started

 

Your family and friends are there to support you, talk to them, be honest with them, and more importantly ENJOY what you have

 

If you are struggling to stay on top of things, why not have a chat with me, I am happy to discuss outsourcing and how I can help you gain back some time during your week.  And check out my latest freebie HERE

11 Things to ask your Virtual Assistant

 

 

 

 

 

Chat soon

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Getting the most out of your day

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Being a business owner is great, I love it, it is so rewarding, I work around my little family, get to do the school engagements, homework and make memories with them.

So, hands up all those that have fun trying to fit everything into their working day! Yep ME, I sometimes open my diary on Monday and think ‘What the heck’ and I can feel myself going into overdrive, but we need to remember we are human! We can only do what we can with the time we have.

National Stationery Week (honest)

I have found some useful hacks to get me through those hectic weeks.  See I am a tech loving gal, but I do adore my stationary, a little apt as its National Stationary week this week, (it really is a thing check it out HERE), I do love writing things down, and trust me I have written down notes, keywords for this blog that you are reading now, before I drafted it and posted it to my website. No matter how much I try to move everything to electronic, my inner child just loves going into a stationary shop and buying lush books, pens and other amazing bits and bobs for my desk.

So here are a few hacks that I use to stay in control and get the most out of my work day:

  • I plan my week on Friday before, or latest on Sunday
  • Block out any long-standing commitments, I have 2 of these in my working week, and they are blocked out on my electronic diary and my desk diary every week, so I know that Tuesday 9.30-11.00 and Thursday 9.30-11.30 each week are blocked out regardless, I know I cannot book anything in during those times. So I work my other tasks around those times. I also know that I have the school run to do so that is blocked out.
  • Highlight ‘DFT’ Distraction Free Time, this is the time when all pings, dings and notifications are banished, use this time for when you NEED to have your head down with NO distractions, so turn off your phone, don’t open certain apps and programs. Imagine you are heading into a cave lol – I wrote about it HERE in a previous blog.
  • Colour coding, for me each of my clients has a colour code, this way it’s easy to see in my diary, who is blocked in where and when, but equally my business has a colour too, and I make sure that I give myself equal time to market and promote my business, as well as my own admin/finances etc.
  • Use systems to optimise your productivity, I use Trello and Canva, both are incredible in their own right, Trello is my go to program that holds all my social media content past and future, ideas, helpful information like Hashtags, advertising rules for Facebook groups etc, and Canva helps me create amazing images and Memes in a heartbeat.
  • Find tools that will aid you in progressing your business but not suck up all your time. Social Media alone is one of the biggest time suckers out there, we have all been there, nip on for 2 mins and bang 1hr gone, so use tools like Hootsuite etc to schedule in your daily/weekly posts, I do this every Friday for my content and my clients work, that way I don’t have to worry about it each day, and I haven’t lost stupid amounts of time on social media
  • Timer, I work with a timer, not only for my client work but for me too, I have noticed that as soon as I click on that go button, my procrastination waivers a little and find I am more productive knowing my timer is going. Before I used this I would happily waste time on what I thought was useful but turns out I was unproductive to my business.
  • Visible clock, again I have mentioned this before, you need to have a visible clock in your office, you need to be aware of the time you have left on that particular day, and if a task is taking too long, then schedule it for first thing the following day, give yourself a break from it. I have noticed since having a clock in my office I am more aware of my day, crazy I know but for me, it has really worked.
  • Set an alarm, remember you are not a 24/7 business, you have to eat, sleep, relax and do things you enjoy, you need to remember those office hours, if you do not have office/working hours in place, I urge you to set some this week. And make sure you stick to it. Can you imagine being in your old employed job and your boss tells you that you never log off!!!

These are just a few small hacks I have found very useful to my business, I hope they help you if you have any of your own do share them with us.

Get in touch

If it is becoming apparent that you are struggling to stay on top of your day to day tasks, and you are finding you are having less time to do those things that pull in the money, then why not get in touch, would love to have a chat and see if I can help you. You can connect here

 

Chat soon,

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The power is in your hands……………Honest

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Hey everyone, in my last blog I mentioned to you above trying to find your self-discipline, how has that gone? It can be a tricky one to grab hold of and run with, because of so many distractions, I also gave you some tips on how to cope and deal with those distractions.

This month

I want to talk to you about the importance of staying in touch with your crowd, we all know we can stay in touch via Social Media, but sometimes it’s just not enough is it.  I have got into a good routine of keeping a check on my insights on my social platforms, I post at various times, some when my crowd are online and other times when they are not active, most of my crowd are online late afternoon/early evening, I do schedule posts for that time, but I do like to do things in real-time too.

In March’s newsletter, I spoke about the amazing competition that I won back in October 2016, which was run by the A.M.A.Z.I.N.G Emma Holmes of Coaching Rockstars. I had seen her posts on social media and a few friends through business had shared her post too, but still, didn’t feel compelled to enter it as I felt I wasn’t lucky enough.  Then I had a Rockstar newsletter hit my inbox which went into more detail, with all the relevant links, it just spoke to me, I felt it resonated with me and the situation I was in at the time, it was that email just pushed me into entering, and how glad am I that I did! I have managed to spend time with some AWESOME, inspiring, knowledgeable women in the industry.

The power of e-marketing is huge and can have such an amazing effect on your business.  You can reach out to your crowd with a push of a button, you know it will land in their inbox when you ask it too, and it will be filled with great content, you can get your message over in more depth, as on social platforms you don’t want to flood your crowds timelines nor make it too long.  This way you can create that eye-catching content.

Winning this competition has change my business completely, and it landing in my inbox gave me that push to enter myself

I think how Emma ran her competition and made sure it landed in the right hands was amazing, she clearly knows her crowd and she knows how to make you feel that she is reading your mind. This IS something you can learn over time, but you need to start somewhere, so being in touch with your crowd regularly via a newsletter is key. You can grow your list with sign-up boxes and links to freebies, these are things I will be talking about in future blogs and newsletters.

Growing your list won’t happen over night, think back to my favourite saying “Slowly Slowly Catchy Monkey”

On the Social

Over the last few weeks on my page we have celebrated International Women’s Day, it’s a powerful day, and one that should be celebrated.

Also, I shared a video from Eric Thomas who claims there is no such thing as procrastination, he says people get it confused with something that is of no interest to you, so in turn have no desire to do the task, what do you think?

I also touched upon a subject that is close to my heart and to a few fellow Virtual Assistants, over recent weeks I have seen a few small business owners getting frustrated that people are either late paying or the next worst thing asking for a discount! As I stated on my page, I do not give discounts, I have packages that benefit my clients, I may give a discount should they recommend me, but I will not give a discount off the cuff! You can read that post HERE

Build A Door!

Why wait? I asked my followers why wait for that business to find you, sitting in your office behind the PC isn’t going to pay the bills, you have to be active looking for business, you need to get yourself out there, be bold, be bright, be seen (I’m sure that’s a tagline for crossing the road!) If opportunity isn’t knocking then build a door! What do you do? do you go networking, or have another avenue you go down to generate leads and business? share with us what you do.

Build a door, why wait

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If you have anything you need help with or want me to discuss then leave me a comment, I have a huge list of thigs that I want to share with you over time, so do let me know as I could be doing a series that could benefit you.

Don’t forget I have my freebie – What to ask your Virtual Assistant, I created this to help those that are hoping to hire a VA in the near future or maybe changing to a new one, its just a small guide to help you.

If you are struggling to stay on top of things and wondering if outsourcing is the way forward for you and your business, I am happy to have a chat with you to help you decide.  It suits some but not all.

How to connect with me

 

 

 

Fresh Month…..

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We made it!!!!

Hey, everyone,  we have appeared to have slinked through into a new month of 2017, and have got past all the expectations of setting goals, resolutions and hitting that weight goal you set on the 1st January 😉 (if you have share you secret!)

End of January saw 2 things for me here at RAS Towers, firstly was my business anniversary, yay go me, and secondly, I revamped my packages.  I had a lot of interest through December and January from clients that needed help with their E-Marketing. We all know how important it is, but do we all have that spare time?

What is E-Marketing?

We hear this term thrown around everywhere, you must be on the e-marketing wagon, blah blah, which in essence is true, but sometimes as much as we think we should be doing something we hear, we may not always know what it is and how important it is.

So, basically e-marketing, in a nutshell, is getting your name/business/brand out there, but using electronic ways to do it.  Back before email, faxing and internet our marketing was done via paper versions of what we send out now, we all used to send out flyers, advertise in papers, shop windows etc, but now its done electronically, that’s the e part ;-), so now in 2017, e-marketing is your emails that you send out, your advertising on various social media platforms, your blog etc.

It is such a valuable part of your business, getting yourself out there and being seen regularly, we all know it, let’s face it, it’s been hammered into us since the day we started our businesses right! And I do stand by with the masses and agree, that it is a vital tool in your arsenal to grow the business.

But the issue most have is either the lack or knowledge or the lack of time, one or both of these things are enough to make you put that thought back on the back-burner right!


Well, this is where a Virtual Assistant (aka ME) comes in handy.  See this is our job, we have the time to create these things for you, and where we have been doing things like this for many a year, we have the knowledge too, and we need to have the knowledge so we can offer our help to you.

Why is it important?

Being in contact regularly with your crowd is so important, you can convey your message to them in one fail swoop, send them out your latest offers, freebies, event details, you name it you can send it and stay in touch.

You become a person, not just a business, you are putting your personality out there to run alongside you and your knowledge of your business, we all get those random emails once or twice from people, and let’s face it,  they are the emails that we normally just bin, but as soon as you start getting a regular email from someone, that has a great subject line, and it jam packed with great content that you want and need to know

So what’s the winning formula!

Consistency, followed by great useful content, and a mix of hints, tips, offers and a swig of personality, this is your formula, being you, sharing your knowledge with others, you need to look at the problems your crowd have and then sell them their solution that they are desperate to find. You will find over time your writing style will change and your content will become fuller as you get more confident, starting off is always hard and nerve wracking. 

So having someone like me taking the stresses and burdens of creating this template that screams YOU, will help you a lot, all you will have to do is create the content.

Do you have a list that you have grown?  do you want a list to send out to? how do you grow a list or even start? these are the questions I can help you with, I had sent out some ideas on my monthly newsletter, which you can sign up to HERE – but also over the next few weeks I will be talking about this on my Facebook page, come and say hi here

If this is something you really need help with then, please come and have a chat with me, I would love to help you.

Love

Claire

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Logging Off…….You can do it honest!

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I don’t know about you, but when it gets to a certain time of day I seem to struggle to log off, ever since launching my business and I became a small business owner, I constantly feel compelled to stay logged on and producing more work, more Facebook posts, more tweets, more memes, just more in general.

But when is enough really enough? As I have mentioned in previous blogs, I had to get strict with myself purely for my own sanity.  There I was constantly telling you all to free up some time and have quality time with your loved ones or even do your hobby, and there I was still logged on churning out work.

So, when I felt slightly burnt out Mr RAS put his foot down and reminded me that  I started this business to firstly to fit around our small family, followed on by helping fellow business owners take control of their time, and help them with their tasks, and he was right, burning myself out wasn’t helping anyone, least of all myself, as I was creating a monster that was going to implode one day.

So, I sat there and redrew my plans for the business and for the family, and not surprising my family came up first, which I think I would have been surprised if they hadn’t.  But I had a massive shake up, I set myself proper working hours, and a dedicated late night for online networking and that’s it!

This has been in full swing now for a few months, things have gotten a little easier now both of my children are in full-time school, so a lot of client work is getting done during my office hours and not when the children have gone to bed, don’t get me wrong, if one of my clients comes to me in a real bother and urgently needed help, then of course I will try my hardest to help them out of that hole they are in.

You owe it to yourself, and your growing business to be firm with your expectation,  I bet when you was employed in the corporate world, come 5.30pm you was out that door queuing to get out of the car park, so why are you still sat there at 8-9pm at night working! And I bet you have even taken your laptop to the family room to work, to make it feel like you’re still part of the family! And then you wonder why your body feels like you have gone 10 rounds with Tyson!

Now is the time for tough love!

Top 5 tips on getting our time back

  1. Sit down and set realistic working hours, I have set mine as 9.30-3.00 then 6-6.30 (finishing off any rogue tasks) and one late night on a Tuesday for online networking.
  2. Plan your week, this needs to be done on one of 3 days, either Friday afternoon before you log off for the weekend and finalise the week you have had, or Sunday afternoon fresh from the weekend, fresh eyes, fresh mind or first thing Monday morning before you check anything else and get waylaid by any other tasks.  Personally, I prefer Friday afternoon or Sunday afternoon, there are fewer chances of me getting distracted.
  3. Schedule, there are loads of free tools out there for you to use in order to schedule your posts/tweets etc, I personally use the free version of Hootsuite – with this I can schedule in my post for Facebook (I have my business page linked to it) I can also schedule my tweets, I have my Google+  and LinkedIn accounts connected to my Hootsuite. I recommend to try and schedule in around 2 posts a day on Facebook, and one on other platforms, Twitter is different as it’s so fast paced so it depends on how visible you are on it depends on how many you need to be tweeting, you need a consistent stream on all your platforms, I believe Instagram and Pinterest have their own scheduling tools built in,  Whilst on that note, Facebook do have their own scheduling tool built in which is brilliant, so if you only use Facebook then that will be perfect.
  4. If something isn’t working, then take a 10 min break, go grab a bite to eat or a cuppa, don’t sit there stressing and letting it consume you, if it’s a task that seems to be beating you, then ask a friend or see if you can find an accountability buddy that you can bounce off, fresh eyes can sometimes help a fuzzy situation, just because you work at home for yourself, it doesn’t mean you have to be isolated and alone!
  5. Lastly, if things are just getting out of hand, and no matter what you are doing, you can’t get on top of your workload, then maybe it is time for you to look at outsourcing. Now this word often generates fear and anxiety amongst business owners, I can pretty much bet my shoes that you have a friend that has used someone in the past for outsourcing and it turned into an absolute nightmare.  This doesn’t have to be the case, if you do your research, connect with people and join some relevant business groups, you will soon grab some tips on how to find someone suitable, or you could connect with me and I can either help you with your issues, or give you some guidance on finding someone that you wish to work with.

Try and put these in practice, you owe it to yourself, your mind body and soul as well as your family to get a grip with your workload and working hours.

Give them a go and let me know how you get on, change needs to happen, if it doesn’t you will just run yourself into utter exhaustion.

Love

Claire x

 

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